Meeting pages use the OC Meeting content type and display through the Minutes and Agenda listing page. Your site tree will already have an OC Module Interface page with the OC Minutes and Agendas template to use as the listing page. If this has been deleted, you must recreate it to display your meetings, minutes, and agenda.
There are three listing templates to choose from: OC Minutes And Agenda, OC Past Minutes And Agenda, and OC Upcoming Minutes And Agenda. These templates all have two WYSIWYG content areas that can be used to provide introductory text or any supplementary information.
How to Create an OC Meeting Page
The OC Meeting content type has a default template and a series of fields. We recommend creating these pages in a folder or below your listing page to keep your site tree organized.
To create an OC Meeting:
- Right-click on the module interface listing page or relevant folder.
- Choose Create Page.
- Select the OC Meeting content type.
- Fill out all necessary fields.
- Publish your meeting.
What to Include in Your OC Meeting Page
- Page name: Completes the unique page URL.
- Meeting title: Title displayed in meeting lists and at the top of the Meeting page.
- Meeting summary: Short description of page content displayed in meeting lists and search results.
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Select meeting type: Choose the type of meeting. The default options are "Ordinary Meeting" and "Special Meeting". Site Managers or System Administrators can customize the preset options available for meeting types before content authors start creating content. Visit our Manage the Minutes & Agendas module article for more details on how to do this.
Note: All OC Meeting pages must specify the meeting type. Deleting a meeting type in the above settings will remove this information from all OC Meeting pages that have been assigned that type. This means that you will need to revisit all pages with this meeting type and assign them a new meeting type. - Select meeting date: Date of meeting, start time, and end time.
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Meeting location
- Additional information: Additional description of the location.
- Meeting venue: Name of the meeting venue.
- Street address: Street address for Google Maps.
- Locality: Locality, suburb, or area of the location for Google Maps and search.
- Postal code: Postal code of the meeting location.
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Latitude Longitude (in decimal "lat, lon" format): The latitude and longitude to determine where this event should be shown on a map. You can add this, or it will be automatically generated from the street address when the page is published.
Note: If you add this manually, please ensure the Overwrite lat/long values when the page is published setting is set to No. Access this setting from More > Site Management > your site > Settings > Location.
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Supporting information
- Add meeting links: Related internal and external links for the meeting.
- Add meeting documents: Any documents relating to the meeting, that does not include the minutes or agenda documents.
- Add common search terms people would use when looking for this meeting: Meeting keywords or metadata to boost page in search results.
- Content labels: These labels organize your content internally (i.e., your site visitors won’t see the labels). Content labels can be used to make content lists.
If you want your community to be able to save this meeting to an external calendar, go to the Engagement tab and check the box to Show add to calendar on this page. If you can't see this setting, turn on Enable add to calendar in the Minutes & Agenda module settings.