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Create a Meeting Page

avatar of Kira Hartley

Kira Hartley

Last updated

Meeting pages use the OC Meeting content type and display through the Minutes and Agenda listing page. Your OpenCities site will already have an OC Module Interface page with the OC Minutes and Agendas template to use as the listing page. If this has been deleted, you must recreate it to display your meetings, minutes, and agenda.

an example of an expanded meeting page

There are three listing templates to choose from: OC Minutes And Agenda, OC Past Minutes And Agenda, and OC Upcoming Minutes And Agenda. These templates all have two WYSIWYG content areas that can be used to provide introductory text or any supplementary information.

How to Create an OC Meeting Page

The OC Meeting content type has a default template and a series of fields. We recommend creating these pages in a folder or below your listing page to keep your site tree organized.

To create an OC Meeting:

  1. Right-click on the module interface listing page or relevant folder.
  2. Choose Create Page.
  3. Select the OC Meeting content type.
  4. Fill out all necessary fields.
  5. Publish your meeting.

What to Include in Your OC Meeting Page

Field Function
Page name Completes the unique page URL
Meeting title Title displayed in meeting lists and at the top of the Meeting page
Meeting summary Short description of page content displayed in meeting lists and search results
Select meeting type

Choose the type of meeting. The default options are "Ordinary Meeting" and "Special Meeting". Site Managers or System Administrators can customize the preset options available for meeting types before content authors start creating content. Visit our Manage the Minutes & Agendas module article for more details on how to do this.

Note: All OC Meeting pages must specify the meeting type. Deleting a meeting type in the above settings will remove this information from all OC Meeting pages that have been assigned that type. This means that you will need to revisit all pages with this meeting type and assign them a new meeting type.

Meeting type settings menu

Select meeting date Date of meeting, start time, and end time
Meeting location
Additional information Additional description of the location
Meeting venue Name of the meeting venue
Street address Street address for Google Maps
Locality Locality, suburb, or area of the location for Google Maps and search
Postal code Postal code of the meeting location
Latitude Longitude (in decimal "lat, lon" format)

The latitude and longitude to determine where this event should be shown on a map. You can add this, or it will be automatically generated from the street address when the page is published.

Note: if you add this manually, please ensure the Overwrite lat/long values when the page is published setting is set to No. Access this setting from More > Site Management > your site > Settings > Location

Supporting information
Add meeting links Related internal and external links for the meeting
Add meeting documents Any meeting documents that ARE NOT minutes or agendas
Add common search terms people would use when looking for this meeting Meeting keywords or metadata to boost page in search results
Content labels These labels organize your content internally (i.e., your site visitors won’t see the labels). Content labels can be used to make content lists. 

If you want your community to be able to save this meeting to an external calendar, go to the Engagement tab and check the box to Show add to calendar on this page. If you can't see this setting, turn on Enable add to calendar in the Minutes & Agenda module settings.
Add to calendar checkbox in Engagement tab on OC Meetings page

Next Steps

  1. Upload minutes and agendas documents
  2. Manage the Minutes and Agendas module
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