To create an OC Meeting, you must first have a listing page set up. We have pre-installed an OC Module Interface, with the OC Minutes and Agendas template, as a listing page. This page will collate all OC Meetings created site-wide.
If you need to create a listing page, follow these steps:
- Right-click in your site tree where you would like to create your listing page.
- Select Create a page.
- Select OC Module Interface as the content type.
- From the Template Name dropdown, select one of the minutes & agendas templates. There are three to choose from: OC Minutes And Agenda, OC Past Minutes And Agenda, and OC Upcoming Minutes And Agenda. More information on these templates can be found here.
- Save and Publish your listing page.
These templates all have two WYSIWYG content areas that can be used to provide introductory text or any supplementary information.
How to create an OC Meeting page
The OC Meeting content type has a default template and a series of fields. To create an OC Meeting:
- Right-click on the module interface listing page
- Choose Create Page
- Select the OC Meeting content type.
- Fill out all necessary fields as shown below.
- Publish your meeting
What to include in your OC Meeting page
| Field | Function |
| Page name | Completes the unique page URL |
| Meeting title | Title displayed in meeting lists and at the top of the Meeting page |
| Meeting summary | Short description of page content displayed in meeting lists and search results |
| Select meeting type |
Choose the type of meeting. The default options are "Ordinary Meeting" and "Special Meeting". Site Managers or System Administrators can customize the preset options available for meeting types, before content authors start creating content. Visit our Manage the Minutes & Agendas module article for more details on how to do this. Note: All OC Meeting pages must specify the meeting type. Deleting a meeting type in the above settings will remove this information from all OC Meeting pages that have been assigned that type. This means that you will need to revisit all pages with this meeting type and assign them a new meeting type.
|
| Select meeting date | Date of meeting, start time and end time |
| Meeting location | |
| Additional information | Additional description of the location |
| Meeting venue | Name of the meeting venue |
| Street address | Street address for Google Maps |
| Locality | Locality, suburb, or area of the location for Google Maps and search |
| Postal code | Postal code of the meeting location |
| Latitude Longitude (in decimal "lat, lon" format) |
The latitude and longitude to determine where this event should be shown on a map. You can add this yourself, or it will be automatically generated from the street address when the page is published. Note: if you are adding this manually, please ensure the 'Overwrite lat/long values when the page is published' setting is set to 'No'. Access this setting from More > Site Management > your site > Settings > Location |
| Supporting information | |
| Add meeting links | Related internal and/or external links for the meeting |
| Add meeting documents | Any meeting documents that ARE NOT minutes or agendas |
| Add common search terms people would use when looking for this meeting | Meeting keywords or metadata to boost page in search results |
| Content labels | These labels organize your content internally (i.e. your site visitors won’t see the labels). Content labels can be used to make content lists. |
If you want your community to be able to save this meeting to an external calendar, go to the Engagement tab and check the box to Show add to calendar on this page. If you can't see this setting, turn on the 'add to calendar' function in the Minutes & Agenda module setting. Go to Manage the Minutes and Agenda module to learn how to do this.