Intranets are often used to showcase news and events within your organization. Your staff members can submit news and events from the respective listing pages; there will be an add button below the search function which will link out to system pages created when we made your site.
How to submit content:
Staff members can submit news, events, and message board items by following this process (following the events example):
- Log in to your organization's Intranet, and go to the event listing.
- Below the search function, you'll see the Add event button. Once selected, you'll be taken to one of the system pages, which includes a form mirroring an OC Event page's fields.
- Fill out the necessary fields, then select the Post Event button.
- This content will be created as an OC Event page below the listing page specified in your Intranet's Site Management Events settings. The page must be approved before publication if there's a workflow for events. If there is no workflow, the event will publish immediately.
Once submitted, the user will see a submission success message. There will be an existing page containing your success message, but you may want to update it to include more information about the process, such as the workflow and how they can edit the submission.
They can also edit the page once it's been published by going to the live page and selecting Edit. The edited page will need approval before republishing if a workflow is in place. Users can also archive their content by following the same process and selecting Remove; if there is a deletion workflow, the page will need approval before removal.
Each content submission form is hard-coded into the OpenCities product and built to mirror the fields on the relevant OpenCities content types. As such, there is no way to edit the form fields to change what content users submit. If you need to add additional information, we recommend using a robust workflow to ensure the necessary content is added before publication.
Intranet system pages
Intranets work through various system pages, most of which can be found under the Publish folder in your site tree.
These pages will be created as we build your Intranet but can be replaced if they're accidentally deleted.
| Module(s) | Page name | Purpose | Content type/template |
| Message Board / News / Events | Submitted | This is a success page that appears once a user has submitted content. |
|
| Message Board / News / Events | Add | This page contains a form through which users can add content. |
|
| Message Board / News / Events | Edit | This page contains a form through which users can edit their content. |
|
| Message Board / News / Events | Removed | This is a success page that appears once a user has removed their content. |
|
| Site Login | Sign in | This page contains a form through which users can log in to the Intranet. |
|
| Site Login | Change password | This page contains a form through which users can change their password. |
|
If you change these pages, you'll need to ensure they're noted in the module's Site Management settings. To continue with the events example:
- Go to More > Site Management > your Intranet > Settings > Event.
- There are three fields:
- Location of the listing page
- Location of the add event page
- Location of the edit event page
- You need to enter the page for each of these fields, and each field is predictive. Start typing the Page name into the relevant field and select the correct one from the list.
Note: you may have similarly named pages for each module; double-check the page's URL before saving. - Edit any other settings, then select Save Settings and Save.